One operational surface for the entire intake lifecycle.
Six surfaces, one continuous record. Built upstream of the EHR so the visit hits the schedule already provider-ready.
Six tightly-integrated surfaces. One continuous record.
Each surface is useful on its own. Together, they replace the patchwork of intake forms, faxes, briefings, and routing tools specialty clinics have been duct-taping for years.
Intake forms that reshape themselves to the visit.
Templates aren't a single linear form. The branching engine asks only what's relevant for the specialty, payer, and prior context — and skips the rest. Six clinic templates are wired out of the box; clinics customize their own without engineering.
- Specialty templates: pain management, PT, behavioral health, chronic care, VA, telehealth
- Per-question branches, conditional sections, and required-evidence gates
- Versioned templates with safe rollback — patients in-flight don't break
- Audit row on every template change
Patients finish where they started. The clinic doesn't re-key anything.
A hashed-token link arrives in the patient's email. They start on a phone in the waiting room, pause for lunch, finish on a tablet at home. Autosave runs every 700ms. The clinic sees a live progress bar in the roster the whole time.
- Hashed portal tokens — raw token never re-enters the database
- Mobile-first autosave with optimistic UI
- Resume-from-where-you-left-off across devices
- No identifiers in email envelopes — links only
Scanned referrals become cited evidence.
The intake packet that used to live in a fax queue now flows through document OCR with evidence extraction. Each snippet keeps a page number and a confidence score so the staff and the provider know exactly where each claim came from.
- Rosiflow AI OCR runs against scanned PDFs + images
- Evidence is chunked, retrieved, and cited in briefings
- Original document is always one click away from the chip
- Confidence threshold gates evidence quality before display
What's stopping the visit — before the visit.
Every patient gets a readiness score with explicit blockers — intake incomplete, imaging overdue, prior auth pending — and an age bucket. Staff see what to chase. Providers see what's resolved. Owners see operational health rolled up.
- Aged blocker queue with role-based routing
- Conservative scoring — flagged when uncertain, not optimistic
- Configurable thresholds per specialty
- Bulk actions for staff workflows
Sixty-second pre-visit briefings, every claim cited.
The briefing grounds on patient evidence and clinic SOPs separately. Patient evidence wins on conflict — no fabrications, no synthesized confidence. Inline citations link back to the original document. The model name never leaks into the UI.
- Inline citations to [intake], [referral], [note] sources
- Patient evidence prioritized over clinic protocol on conflict
- Provider must acknowledge before the visit (audit row)
- Brand-only labels — 'Rosiflow AI', never upstream model names
- [intake] symptom log
- [referral] MRI report
- [note] PT discharge
- AI retrievalPre-visit imaging protocol
- PCP referral required
What got stuck, who's chasing it, how long it took.
Real metrics, not aspirational case studies. Intake completion, blocker aging, briefings acknowledged, staff time saved — across 7-day, 30-day, and 90-day windows. The same dashboard owners watch is the dashboard the workflow ends on.
- Intake completion rate (avg 78% across activated clinics)
- Blocker aging buckets — staff sees what's old, not just what's open
- Briefing acknowledgement rate as a provider-engagement signal
- Filterable by provider, specialty, and date window
The connective tissue across the six surfaces.
Surfaces capture work. The continuity intelligence layer keeps that work coherent across visits, sources, and clinicians — without ever displacing the EHR.
The boring infrastructure your compliance team is going to ask about.
The questions specialty-clinic operators actually ask.
Does Rosiflow replace our EHR?
What does pilot setup actually involve?
How does Rosiflow handle PHI?
Is the AI grounded?
What integrations are available?
Where can I see the product?
Wire Rosiflow to your clinic in one working session.
Pilot setup loads your templates, referral sources, and document flow against your clinic's data. Two providers + one front-desk staffer onboarded the same day.